At CipherX, the activity part of a team holiday party costs from $30 to $50 per person for one activity, based on posted prices: escape rooms are $35, free-roam VR is $30–40, X-Grid starts from $30 and the rage room is $50. Two activities start from $60 per person (for example, X-Grid from $30 plus VR from $30). Food, extras and tax come on top, so budget them as separate lines.
Below is a simple budgeting framework, a price table, four sample budgets with the math shown, and practical ways to make the money go further. There are no industry averages here, just CipherX’s posted prices and arithmetic you can check.
The four lines in a holiday party budget
- Activities. Priced per person, so this line scales with headcount. It’s the easiest line to pin down.
- Food and drinks. Catering add-ons can be arranged on request at CipherX, or you can plan a meal elsewhere. Get a quote and give it its own line.
- Travel and timing. Choose the location that’s closest for most of your team, and think about whether people will need rides or transit home after an evening event.
- Extras. Branded materials can be arranged on request. Add anything else you want, like prizes for the winning team, and ask whether tax and any fees are included in your quote.
CipherX activity prices per person
These prices are as listed on the CipherX site. Confirm current pricing when you request a quote.
| Activity | Per person | Length | Group notes |
|---|---|---|---|
| Escape rooms | $35 | 60 min | 2–6 per room; multiple rooms can run at once |
| Free-roam VR | $30–40 | 30–60 min | Up to 6 per session |
| X-Grid | From $30 | 30–60 min | 2–10 per session |
| Rage room | $50 | Ask the team | Includes 12 glass bottles, a car windshield and full protective gear |
All four run at both locations. The splatter room, golf simulator and axe throwing (the last two at Delta only) aren’t included in the sample math below, so ask for current pricing if you want to add them.
Sample budgets, with the math shown
Every figure in this section is example math for the activity line only, using the prices above. None of it includes food, extras or tax.
Team of 10: one activity
Split into two escape rooms of five, played at the same time. The math: 10 × $35 = $350. That’s $35 per person for a focused 60-minute activity, leaving the rest of the budget for dinner.
Team of 12: escape room plus X-Grid
Everyone does an escape room, then the team plays X-Grid in two rounds of six. Per person: $35 + from $30 = from $65. For the team: 12 × $65 = from $780.
Team of 20: escape rooms plus an optional rage room
Four escape rooms of five run at the same time, subject to availability on your date: 20 × $35 = $700. Six people who want to smash something add the rage room: 6 × $50 = $300. Activity total: $700 + $300 = $1,000, which averages $50 per person across the team.
Team of 30: a two-round rotation
In round one, 15 people play three escape rooms of five, 10 play X-Grid and 5 play free-roam VR. In round two, the groups swap, so everyone ends up with one escape room and one other activity.
- Escape rooms: 30 × $35 = $1,050
- X-Grid: 20 × from $30 = from $600
- VR: 10 × $30–40 = $300 to $400
- Activity total: from $1,950, or from $65 per person
A budget formula you can reuse
Once you have quotes, the whole budget comes down to five lines. Work it out for your own team like this:
- Activity line: headcount × per-person price, repeated for each activity.
- Food line: your catering or restaurant quote.
- Extras line: prizes, branded materials or anything else you are adding.
- Tax and fees: whatever your quotes say applies.
- Per-person cost: add the four lines together, then divide by headcount.
That last number is the one to share with whoever signs off on the budget. It makes different plans easy to compare, and it shows exactly which line to trim if the total comes in high. If headcount is still moving, run the formula at your lowest and highest likely numbers so there are no surprises when final RSVPs come in.
How to make the budget go further
- Choose one strong activity. A single escape room at $35 per person is a complete hour, and it leaves more room for food.
- Lean on the lower price points. X-Grid starts from $30 per person, and VR starts at $30.
- Make the rage room optional. At $50 per person, it’s the highest price in the table. Offering it to volunteers keeps the average down, as the team-of-20 example shows.
- Go weeknight or late afternoon. December only has a handful of Friday nights. A weeknight gives you more dates to choose from, and a late-afternoon start can mean snacks rather than a full dinner.
- Run activities in parallel. When rooms run at the same time, everyone plays at once, so the event is shorter and the food plan simpler.
- Book early. CipherX suggests booking 2–4 weeks ahead, and further out for peak season, so you get the date you want rather than the one that’s left.
When to ask for a custom quote
CipherX hosts groups from 5 to 50+ in private sessions, and a coordinator can build a custom package that combines experiences, including half-day or full-day rotations. Private buyouts are also available by quote. To get an accurate number quickly, send:
- Two or three date options
- Your headcount, and how firm it is
- Your preferred location
- The activities you’re considering
- Your per-person budget, including food
For the Tri-Cities, Burnaby and New Westminster, start by planning an event at CipherX Coquitlam (1065 Ridgeway Ave). For teams on the Surrey side, plan an event at CipherX Delta (7949 120 St).
Frequently Asked Questions
How much does a team holiday party cost per person at CipherX?
Based on posted prices, one activity costs from $30 to $50 per person: escape rooms are $35, free-roam VR is $30–40, X-Grid is from $30 and the rage room is $50. Two activities start from $60 per person (X-Grid from $30 plus VR from $30), before food, extras and tax.
Is food included in the per-person price?
The posted per-person prices are for the activities. Catering add-ons can be arranged on request, so ask for them to be included in your quote.
What would a holiday party for 20 people cost?
Example math: escape rooms for all 20 people is 20 × $35 = $700. Adding the rage room for 6 people is 6 × $50 = $300, for a $1,000 activity subtotal before food, extras and tax.
How much does a private buyout cost?
Private buyouts are priced by quote. Contact the corporate team with your date options, headcount and preferred location.
How far ahead should we book a holiday party?
Book 2–4 weeks ahead, and further ahead for peak season.
Have a headcount and a budget in mind? Share them through our corporate bookings page and a coordinator will put together a quote for your holiday party.